Course Information Documentation

UTS course and subject data is stored in one authoritative source, currently made up of two systems, the Curriculum and Student System (CASS) and the Curriculum Information System (CIS) (comprising Course Information (CI) and Subject Outlines (SO)). CIS stores descriptive data (e.g. why study this course, career options, subject descriptions); CASS stores high-level data (e.g. course name, codes, credit-point values, rules of completion, program templates, requisites). See the user video, Introduction to CIS, which introduces the system and documentation, and shows you how to register for user access.

This documentation contains information on the following:

  • Access: how to access the system, levels of available access, the User Declaration form, system requirements
  • Fields: contains everything you need to know about CIS fields, including:
    • Format: what sort of data is held in each field, examples, words counts, purpose, where to update (i.e. in CASS or CIS)
    • Usage: what publications use each field
    • Publications: specific publication details about what fields are used, example data, order and final display examples
  • Procedures: how to find, update and save course and subject data; what to do when there's a version change; understanding and using workflow; understanding and using the graduate attributes component; how to 'unpublish' a course or subject; grouping courses by study areas for use on the UTS website; adding draft/planned courses to print publications
  • Handbook Schedule: production and updating schedules for various publications, e.g. UTS Handbook
  • Resources: tips on html tagging; links to relevant websites and useful documents; a diagram of the interconnection between CASS, CIS and OCAP; user training videos demonstrating faculty functions
  • Contacts: who in your faculty can provide you with CIS access; who to contact to request amendments to combined degrees owned by another faculty
  • Site map: provides an expanded list of the site's left navigation to help you find the information you're looking for more easily
  • A–Z Index: a detailed index of topics, functions and procedures, etc. contained in the documentation, to help you find the information you're looking for more easily
  • New developments: lists changes to CIS that users need to be aware of, including changes to the format of a field, details of new fields or deleted fields, new functions, or announcements regarding feeds to new products; it is updated as developments occur

Download the CIS Admin: A Basic Users' Guide: this guide is for faculty administrative staff who are responsible for editing data in CIS and troubleshooting issues for faculty users; it does not replace the online documentation, but rather acts as a condensed version pointing you to the detailed information