Procedures

The procedures section explains how to search for and update data, and how to include a course diagram or table for use in the UTS: Handbook.

The section also explains the criteria for how courses get published, defines groups in CIS and what they are used for, and details the progression of courses from Planned to Phased Out and what you should do when a course has a version change.

Workflow and Graduate attributes are explained in detail.

In addition, instructions are provided for Admin Editors on managing users.

Icons

Several icons are used throughout CIS to indicate various functions and data states. Detailed below are the icons, where you will see them (if at all) and what it means when you do see them.

Icon	Where would you see this icon	What does it mean
	Edit tab: beside field name Workflow tab: beside field name	In-context help; click it to see the required data format of the field.
	Edit tab: beside field name	The field is compulsory and therefore requires CIS data.
	All tabs: beside study package title Edit tab: beside field name	There is edited data that hasn't yet been approved by APO: CIS.
	All tabs: beside study package title	There has been a version change in CASS and there is data available in CIS to be copied into the new version.
	All tabs: to the right of the last tab	The user has a workflow change request; click it to see the details.
	All tabs: beside study package title Edit tab: beside field name	A workflow change request is in progress.
	Workflow tab: beside field name	The field still needs to be assessed, i.e. 'recommended', 'rejected' or 'noted'.
	Workflow tab: beside field name	The field is 'noted' and still needs to be 'recommended' or 'rejected' before the package as a whole can be recommended or rejected.
	Workflow tab: beside field name	Show differences; click it to see a comparison of the approved text and the changed text.
	Edit tab: beside field name	A workflow change request is in progress and the field is locked and therefore cannot be edited.

Basic Users' Guide

Download a copy of CIS Admin: A Basic Users' Guide (PDF 517kB) (updated 17 August 2017).

This guide is for faculty administrative staff who are responsible for editing data in CIS and troubleshooting issues for faculty users. It does not replace the online documentation, but rather acts as a condensed version pointing you to the detailed information.

If you are a subject coordinator, you should instead download Subject Outlines: A Basic Users' Guide (PDF 795kB) (updated 1 November 2017).

Training videos

A series of user training videos is also available, demonstrating the main administrative functions and the basic functions in Subject Outlines.