New developments
This page lists changes to CIS that users need to be aware of. Users are encouraged to check back here regularly for updates on new developments.
2019 | 2018 | 2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006
| Development number | Action/Activity | Fieldname | Section | Details | Date |
| 2019 | |||||
| 145 | New field and amendment to publishing control | Publish status (default) / Publish status (UTS website) | CI: Courses | To enable publishing of courses to, for example, the UTS website but not the handbook, and vice versa, the publish status field has been split into two fields. The 'Publish status (default)' field applies to the handbook and all feeds from CIS except to the UTS website. The 'Publish status (UTS website)' applies only to the UTS website. All Active courses should be marked 'Publish status (default): Yes' unless approval to mark them 'No' has been given by the Provost. The main benefit of this change is that courses not offered in the current year (and therefore not in the handbook) can be published on the UTS website and therefore advertised to students. Contact APO CIS to change a course's publish status. See the documentation for further details. |
April 2019 |
| 144 | 2020 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2020 production schedule has been added. See Schedules for details. If you see a problem with any of the preliminary dates, please advise the APO asap. | March 2019 |
| 143 | New fields | How to apply: domestic / How to apply: international | CI: Courses | These new fields are only used on the course's How to Apply tab on the UTS website. The short statement chosen from the drop-down list is mapped to a full statement (displayed for reference on the View tab in CIS). See the documentation for details. Note: This field does not apply to postgraduate research courses and should be left blank for these types of courses. | February 2019 |
| 2018 | |||||
| 142 | Amendment to field format | Pathway course | CI: Courses | This field now appears in the handbook, under the 'Admission requirements' section and is used to include the details and circumstances of entry into a course if a student can enrol because of successful completion of another course (e.g. from Insearch or Tafe). | August 2018 |
| 141 | New field | CILOs key | CI: Courses | This field enables faculties to add brief information to help explain the CILOs. | July 2018 |
| 140 | 2019 Handbook schedule | n/a | CI Documentation | The final UTS: Handbook 2019 production schedule has been added. See Schedules for details. | June 2018 |
| 139 | Admissions transparency project (SAU): changes to CIS field names and CIS data | see 'Details' column | CI Courses / CI Documentation | In line with the federal government's compliance requirements around Admissions transparency, APO CIS have amended relevant CIS field names and terminology used in CIS data. Field name changes * Recognition of prior learning -> Credit recognition * Latest available ATAR -> Lowest selection rank * ATAR comments -> Lowest selection rank: comments Terminology changes Amendments have been made to CIS data in the following fields: Admission requirements: all; Admission requirements: local; Admission requirements: international; Applications: all; Applications: local; Applications: international; Recognition of prior learning (formerly called Credit recognition): * recognition of prior learning -> credit recognition * bonus points -> adjustment factors * HSC Bonus Scheme -> Year 12 Subject Scheme * entry pathway -> admission pathway * entry scheme -> admission scheme * ATAR -> lowest selection rank |
June 2018 |
| 138 | 2019 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2019 production schedule has been added. See Schedules for details. If you see a problem with any of the preliminary dates, please advise the APO asap. | January 2018 |
| 2017 | |||||
| 137 | User training videos (administrative functions) added | n/a | CI Documentation | Four training videos have been added (specifically for CIS Admin Editors), demonstrating the main administrative functions in CIS, such as workflow approval, user management and graduate attributes. | January 2018 |
| 136 | Subject Outline PDF integration with UTSOnline | n/a | SO / Preview/Generate PDF tab / Create/refresh outline SO / Preview/Generate PDF tab / Show existing PDFs |
New functionality has been added that allows users when they generate a PDF to flag it as available for UTSOnline. See full details in the documentation. | May 2017 |
| 135 | User training videos (subject outlines) added | n/a | SO Documentation | Eight training videos have been added, introducing users to CIS, showing them how to gain access and demonstrating the main functions in Subject Outlines. | March 2017 |
| 2016 | |||||
| 134 | Loading status bar added | n/a | CI + SO (all pages) | A loading status bar has been added to all pages. Because of the new logic added to pages in SO, loading times have increased. The loading status bar lets users know that the system is working and not frozen. It also stops the user from clicking additional buttons when it appears that nothing is happening and so slow the system even further. This should improve overall system performance. | November 2016 |
| 133 | New 'GA mapping by subject' report | n/a | CI / [course code] / Graduate Attributes tab / Reports | Once the report function has been run, a new xls report is available on the 'Export tab': GA mapping by subject | November 2016 |
| 132 | Default option removed from 'Teaching period' | n/a | SO / Preview/Generate PDF tab / Create/refresh outline | The 'Teaching period' has been blanked and an option must instead be actively chosen before you can generate a PDF. Previously, the first session listed on the dropdown was displayed by default and this caused confusion whereby some coordinators generated PDFs for incorrect sessions. | November 2016 |
| 131 | Change Request workflow improvements | Subject learning objectives (SLOs) / Criteria linkages table | SO / Change Request tab | If you request a new SLO via the Change Request tab, this requested SLO now also appears on the SLO dropdown in the criteria linkages table (CLT) on the Change Request tab and you can request that it be attached to criteria. This means that the previous two-step process (where the SLO had to be approved before you were able to choose it from the SLO dropdown in the CLT) can now be completed within the one change request. | November 2016 |
| 130 | All fields that make up the Subject Outline PDF are now displayed on the Edit Main tab | Various | SO / Edit Main | All fields that make up the Subject Outline PDF have now been added to the Edit Main tab in SO (this includes CASS fields and the fields on the Assessment Tasks and Program tabs). However, not all fields can be edited on the Edit Main tab; some need to be edited on the Assessment Tasks, Program, or Change Request tabs or in Course Information (i.e. the orange tab). New icons and pop-ups provide details:
|
November 2016 |
| 129 | Change to display of assessment tasks | Assessment tasks fields | SO / Assessment Tasks tab | All assessment tasks are now displayed on the one screen in numeric order (previously each assessment task had its own screen). You can access and edit the assessment tasks via: 1. SO / Assessment Tasks tab / Edit tasks, 2. SO / Assessment Tasks tab / Manage tasks / relevant [Edit] button, 3. SO / Edit Main / click on the assessment tasks block, which will take you to the Assessment Tasks tab / Manage tasks screen, where you can then click the relevant [Edit] button | November 2016 |
| 128 | CILOs displayed in handbook | CILOs set of fields | UTS Handbook | CILOs are now displayed for every course in the handbook under the heading 'Course intended learning outcomes', between the 'Course aims' and 'Career options' headings. | September 2016 |
| 127 | SO PDF heading changes | * Subject objectives to Subject learning objectives (SLOs) * Content to Content (topics) |
Subject Outline PDF | Headings changed so they are more closely aligned to the field names in the system. | June 2016 |
| 126 | Field name changes | * Assessment: procedures and advice (faculty/course specific) to Assessment: faculty procedures and advice * Plagiarism: procedures and advice (faculty specific) to * Academic integrity (faculty specific) * Student support details to Support * Subject outline disclaimer to Disclaimer (subject outline PDF) |
CI: Course Area | Names changed so they are more closely aligned to the headings in the Subject Outline PDF. | June 2016 |
| 125 | Field name changes | * Texts: essential to Required texts * Texts: recommended to Recommended texts * Assessment task #: Assessment criteria to Assessment task #: Criteria |
CI: Subject | Names changed so they are more closely aligned to the headings in the Subject Outline PDF. | June 2016 |
| 124 | CIS Admin: Basic Users' Guide | Guide uploaded | n/a | The CIS Admin: A Basic Users' Guide for faculty administrative staff who are responsible for editing data in CIS and troubleshooting issues for faculty users has been uploaded to the CI documentation. It does not replace the online CI documentation, but rather acts as a condensed version pointing users to the detailed information. Subject coordinators should instead download the Subject Outlines: A Basic Users' Guide from the SO documentation. | May 2016 |
| 123 | Replacement of 'semester' with 'session' | All fields | CI: Course CI: Subject |
A search and replace has been completed to change 'semester' to 'session' in all fields. | May 2016 |
| 122 | 2017 Handbook schedule | n/a | CI Documentation | The final UTS: Handbook 2017 production schedule has been added. See Schedules for details. | April 2016 |
| 2015 | |||||
| 121 | Links embedded | All fields that require APO approval | All sections | Due to the oftentimes lengthy links/URLs used on the UTS website and the problems this causes with layout and aesthetics (particularly in subject outline PDFs), where possible links have been embedded in the text. Users are encouraged to embed all links where possible (unless the field is to be used only in a print publication). Details of the new format are provided in the documentation. | December 2015 |
| 120 | Replacement of 'semester' with 'session' | All fields that require APO approval | CI: Course CI: Subject |
A global search and replace has been completed to change 'semester' to 'session' in all fields that get approved by APO. | December 2015 |
| 119 | Workflow emails updated | n/a | Workflow | All system generated workflow emails have been updated and simplified. Where necessary, additional emails have been created. To assist with clarity, all email subject lines now start with 'For information only' or 'Action required'. | November 2015 |
| 118 | Changes made to nomenclature to reflect the new balanced teaching periods | CIS | n/a | Numerous changes have been made to the database to reflect the new balanced teaching periods for 2016, including onscreen messages and dropdowns have been updated, and Summer session has been moved into the main teaching period from 2016 when creating subject outline PDFs. | September 2015 |
| 117 | Fields deleted, fields renamed | Minimum course duration: Autumn Mininum course duration: Spring |
CI: Course | The 'Minimum course duration: Spring' set of fields has been deleted as they were not used anywhere (nor were they heavily populated). The 'Minimum course duration: Autumn' set of fields has been renamed 'Minimum course duration'. | September 2015 |
| 116 | 2016 Handbook schedule | n/a | CI Documentation | The final UTS: Handbook 2016 production schedule has been added. See Schedules for details. | June 2015 |
| 115 | SO / Change Request now available via 'Default' instance only | n/a | SO / Change Request | The Change Request tab has been removed from all instances other than the 'Default' instance. Fields on the Change Request tab do not differ across instances, so the location to request changes to this data is more logical if it's attached to the 'Default' instance only. Amendments requested via the Change Request tab are, however, displayed on the Edit Main and Assessment Tasks tabs in all instances. | April 2015 |
| 114 | Non-editable fields added to the Edit Main tab | Various | SO / Edit Main | Additional fields that make up the Subject Outline PDF have now been added to the Edit Main tab in SO (this excludes the fields on the Assessment Tasks and Program tabs; 'Learning objectives' is also NOT displayed). Any field you have access to edit will turn yellow when you hover your mouse over it. You can request changes to fields you don't have edit access to via the Change Request tab in the 'Default' instance (if your faculty uses the Workflow function), or via your faculty's existing approval processes. | April 2015 |
| 113 | New icon: Change Request | Various | SO / Edit Main SO / Assessment Tasks |
Any fields on the Edit Main and Assessment Tasks tabs that you do not have access to edit are now flagged with a green change request [CR] icon beside the field name. The [CR] icon means that any changes you want to make to the field can be requested via the Change Request tab in the 'Default' instance (if your faculty uses the Workflow function), or via your faculty's existing approval processes. | April 2015 |
| 112 | Type, Groupwork fields added to publications | Assessment tasks: Type Assessment tasks: Groupwork |
Subject outline PDF, Detailed subject description | The assessment task fields 'Type' and 'Groupwork' (updated via SO / Assessment Tasks / Manage tasks) have been added to the Subject outline PDF and 'Detailed subject description' page of the UTS Handbook, under the 'Assessment' heading. | April 2015 |
| 111 | Amendments to GA spreadsheet reports | n/a | CI / [Course] / Graduate Attributes / Reports | The 'GA contribution by subject' and 'Tasks by GA table' reports have the following amendments: 1. the report title has been added to the first row of the spreadsheet 2. the report's settings have been added as an additional sheet, displaying parent spk and subjects included. |
April 2015 |
| 110 | Outcomes statistics: additional pie chart to include pass/fail tasks | n/a | SO / Assessment Tasks / Outcome statistics | The existing 'Tasks' pie chart has been renamed 'Marked tasks' and an additional 'All tasks' pie chart is now available. The 'All tasks' pie chart includes pie slices for pass/fail tasks, taking into account the 'Practicum factor' set up at CI / [Subject] / Graduate Attributes / Practicum. | April 2015 |
| 109 | Additional format for display of CILOs in subject outline PDFs | n/a | Subject outline PDFs | The additonal format inserts a 'Graduate attributes' heading above the lead-in sentence and CILOs displayed under the existing 'Subject objectives' heading (after the lead-in sentence and SLOs). This format is a system setting and is applied to a course area as a whole. Contact APO CIS to get this setting applied. The set of formats available are: Default: CILO lead-in sentence, followed by a bulleted list of: CILO description (CILO code) Format 1: CILO lead-in sentence, followed by a bulleted list of: CILO short description [as a bold heading], new line, then CILO description (CILO code) Format 2: 'Graduate attributes' heading [same size and weight as 'Subject objectives' heading], new line, CILO lead-in sentence, followed by bulleted list of: CILO description (CILO code) |
April 2015 |
| 108 | 2016 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2016 production schedule has been added. See Schedules for details. If you see a problem with any of the preliminary dates, please advise the APO asap. | January 2015 |
| 2014 | |||||
| 107 | New GA excel report | n/a | CI: Course (Graduate Attributes tab / Reports / [report name]) | The 'Tasks by GA table' is now also available as a downloadable xls file via the 'Export' tab (it was previously only available on screen via the 'Tasks by GA table' tab). | December 2014 |
| 106 | Copy function enhanced | n/a | CI: Course (Copy tab) CI / Major / Copy |
The 'Copy' function in courses and majors has been enhanced, so users can choose whether or not to include graduate attributes in the copy. The 'include graduate attributes' process has been 'pulled apart', so users can choose the GA components separately. | December 2014 |
| 105 | On-screen alert when compulsory courses fields are missing data | Compulsory course fields | CI: Course (View and Edit tabs) | An on-screen alert is displayed on the View and Edit tabs if certain fields do not contain any data. Compulsory fields are flagged with a red asterisk on the Edit tab. The following are compulsory/compulsory conditional fields:
|
December 2014 |
| 104 | Restriction to roles that can amend the criteria linkages table display settings | n/a | SO (Assessment Tasks tab / Edit # / Criteria linkages setting) | Only users with 'Admin Editor (SO)' as part of their role can edit the criteria linkages table and change the criteria linkages setting. Users can request changes to the criteria linkages table via the Change Request tab (if their faculty uses the Workflow function), or via their faculty's existing approval processes. | December 2014 |
| 103 | On-time PDF cut-off dates changed to reflect amended rules | n/a | Subject Outlines PDFs | In the amended rule, it is a University requirement that, before the first teaching week in a subject, enrolled students have access to a subject outline consistent with the UTS: Handbook for that subject (see rule 3.7.3). In CIS, 'before the first teaching week' is defined as any time before midnight on the day before the semester start date (e.g. Autumn semester 2015 starts on Monday 23 February; outlines generated in the system at or before 11.59pm on Sunday 22 February are considered on-time outlines; outlines generated in the system from 12.00am on Monday 23 February are considered late outlines). Be advised that individual faculties will have their own subject outline deadlines which may be much earlier than those applied in the system. | December 2014 |
| 102 | Data display | Notes (automated) | CI: Course (View tab) | The automated admission statements that display in the Handbook under the 'Notes' heading (based on CASS data) now also display in CI: Courses, View tab. These statements should not be repeated in the 'Notes' field as the data from 'Notes' is displayed with the 'Notes (automated)' data, under the heading 'Notes'. | December 2014 |
| 101 | New field | Primary group: breadcrumb display | CI: Course | This field is used to set a primary group for use in the breadcrumb display on the UTS website. The groups that the course belongs to appear on the dropdown list. | December 2014 |
| 100 | New field | Call to action: public website | CI: Course | This field is only used by marketing managers to add a course-specific, 'call to action' statement to the 'Overview' and 'How to Apply' tabs on the public website. The whole statement should be linked, e.g. 'Join us on Info Day: 6 Jan 2015' | December 2014 |
| 99 | New [Assign to me] button: Workflow, 'Fields being assessed' state | n/a | CI (Notifications / Workflow) | When 'responding' to a submitted workflow change request, you now need to click the [Assign to me] button before you are able to see the approve, reject or note buttons in each field. The state will change to 'Fields being assessed' once you assign the request yourself. | November 2014 |
| 98 | Field name change | Alert statement(s) to Notes |
CI: Course | The field name has been changed so it matches the heading used in the handbook and helps avoid confusion with data entry. | November 2014 |
| 97 | New field | Note | CI: Subject | This new field has been created so faculties can add a brief statement alerting students to specific issues related to the subject as a whole which may mean that this subject is unsuitable for them and stop them from reading further, e.g. 'This subject requires attendance at a full-day workshop. If students cannot attend this workshop due to other commitments, they are unable to enrol in the subject.' It is not to be used for minimum requirements information or general attendance information as there are other specific fields for this type of data. |
July 2014 |
| 96 | Workflow: change request package buttons | n/a | CI (Notifications / Workflow) | To help eliminate confusion, the labels on the final approve/reject change request package buttons in the workflow 'Ready for approval' state have been changed, from:
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June 2014 |
| 95 | 2015 Handbook schedule | n/a | CI Documentation | The final UTS: Handbook 2015 production schedule has been added. See Schedules for details. | June 2014 |
| 94 | CASS upgrade to 4.12 | n/a | Whole system | CASS was successfully upgraded to 4.12; any CASS data displayed in CIS and SO is now drawn from 4.12. | June 2014 |
| 93 | CIS User Registration form | n/a | CI and SO Documentation | The CIS User Registration form can now be completed online. It is accessible via 'Access' in both CI and SO documentation. A PDF of the form is still available if users prefer. | April 2014 |
| 92 | 2015 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2015 production schedule has been added. See Schedules for details. | March 2014 |
| 91 | Major system upgrade | n/a | Whole system | A summary of the changes is available at 2014 upgrade: major changes. The CIS documentation has being updated to reflect these changes. As part of the upgrade, the Course Information System has been renamed the 'Curriculum Information System' (CIS), comprising the components 'Course Information' (CI) and 'Subject Outlines' (SO). | January 2014 |
| 90 | New field | Graduate attribute development | CI: Course Area | This field was created to accommodate a faculty-specific statement about its approach to graduate attribute development. It will appear in all of that faculty's subject outlines. Details of the format of this field are available in the Courses area information table. | January 2014 |
| 2013 | |||||
| 89 | Spellchecker added | All fields with the text editor | CI and SO | A spell checker has been added to every field with a text editor in the system. Misspelled words will be underlined in red, with the ability to choose the correct spelling from a pop-out list. Full details are in the documentation. | July 2013 |
| 88 | Creation of Parent SPKs report | n/a | CI: Subject | To assist with parent study package data population in the Graduate Attributes tab in CIS: Subjects, APO:CIS can download any data currently stored for parent study package and provide it to you as an .xls spreadsheet. You can amend this spreadsheet and APO:CIS can then import it into the system. Log an 'APO CIS' Service Desk request to get a report generated. | July 2013 |
| 87 | Graduate attributes update | n/a/ | CI: Course (Graduate Attributes tab / Copy) | When copying CGAs from another course you can now choose to also copy the course's CILOs at the same time. Full details are in the documentation. | July 2013 |
| 86 | Update to Criteria Linkages table | Criteria, Weight, SLOs, CILOs | SO: Assessment Tasks | The Criteria linkages table is where you indicate which of the subject's SLOs and the subject's parent study package's CILOs are addressed by the assessment task. The table can now be used to record three different modes of linkage: (i) Assessment task linked to SLOs and/or CILOs; (ii) Assessment criteria linked to single SLOs and/or CILOs; (iii) Assessment criteria linked to multiple SLOs and/or CILOs. Full details are in the documentation. | July 2013 |
| 85 | New fields | SLO lead-in sentence
CILO lead-in sentence |
CI: Course Area | If there needs to be a lead-in sentence above the CILOs or SLOs when they are displayed in the Subject Outline PDF, the data can now be added to either the 'CILO lead-in sentence' field or the 'SLO lead-in sentence field' in the CIS: Course Area section. The data will then be displayed in each of the course area's subject outline PDFs above the list of CILOs/SLOs. Note, this data is only being stored in CIS at the moment. It is likely that the new data will be incorporated into the PDFs by the end of 2013. | July 2013 |
| 84 | Batch download of multiple SO PDFs | n/a | SO | You can download subject outline PDFs as single PDF files or now as a zipped batch of multiple subject outline PDFs. Full details are in the documentation. | July 2013 |
| 83 | Creation of SLOs report | n/a | CI: Subject | To assist with data population of the new SLOs section, APO:CIS can download all data currently in the 'Learning outcomes/objectives' field in CI: Subjects and provide it to you as an .xls spreadsheet. You can amend this spreadsheet and APO:CIS can then import it into the new SLOs section. Log an 'APO CIS' Service Desk request to get a report generated. | July 2013 |
| 82 | New graduate attributes functionality released | n/a | CI: Course (Graduate Attribute tab, 'Reports' and 'Report settings' options) | In order to report on how the course intended learning outcomes (CILOs) have been developed over a specific set of subjects, there is now a function in CI that enables users to define a set of subjects and then report on them via a named report. This report can be run whenever needed. Full details are in the documentation. | July 2013 |
| 81 | 2014 Handbook schedule | n/a | CI Documentation | The final UTS: Handbook 2014 production schedule has been added. See Schedules for details. | June 2013 |
| 80 | Chinese, Japanese, Korean characters | Subject Outline PDFs | SO | Because of an upgrade to the Cold Fusion server, we temporarily lost the ability to create subject outline PDFs that included Chinese, Japanese, or Korean characters. This has now been fixed so it is again possible. Users need to specify that the subject outline contains these characters when choosing the options when generating the PDF. Full details are in the documentation. | May 2013 |
| 79 | New field | Rule and regulations: course specific | CI: Course | Add any course-specific rule and regulations. This data was previously stored in the 'Course structure 1' field. Full details of the field format are in the Courses table. | February 2013 |
| 78 | New field | Retention of student work | CI: Course Area | Faculties need to be able to retain student work for professional accreditation processes and for demonstrating actual outcomes as part of UTSGAP. As such, this field was created and a standard statement has been added to it (currently only in FEIT but to be added university wide once approval provided at next ADeans meeting). Full details of the field format are in the Course Area table. | February 2013 |
| 77 | New servers | n/a | CI and SO | CI and SO have been moved to a more secure server. Users should be automatically redirected there, but you should also update your bookmarks. The new URL is: https://cis-admin.uts.edu.au/ |
February 2013 |
| 2012 | |||||
| 76 | 2014 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2014 production schedule has been added. See Schedules for details. | December 2012 |
| 75 | New graduate attributes functionality released | CI: Course Area, Courses, Subjects, Majors (Graduate Attribute tab)
SO: Assessment Tasks tab |
CI and SO | From 12 December, CIS has the ability to store graduate attributes, intended learning outcomes (CILOs) and subject learning objectives (SLOs). As such it is now possible to link assessment task criteria to CILOs and SLOs. Once the system has been populated with this data it is then possible to report on what proportions of a subject's assessment are targeted at developing given intended learning outcomes. See full details in the documentation. | December 2012 |
| 74 | New field | Statement on UTS email account | CI: Course Area | At the Council meeting on 13 June 2012, Council approved changes to rule 2.3 Communication. Enrolled students are now required to use only their UTS email account to contact the University. As such, a new field has been created and a standard statement has been added to it. It will be drawn into all subject outlines generated from now on. Full details of the field format are in the Course area table. | August 2012 |
| 73 | Index added | n/a | SO Documentation | An index has been added to Subject Outines documentation. | June 2012 |
| 72 | Site map added | n/a | SO Documentation | A site map has been added to Subject Outines documentation (index to follow). | May 2012 |
| 71 | Index and site map added | n/a | CI Documentation | An index and site map have been added to CIS documentation. | May 2012 |
| 70 | Patch 1 (2012): release | n/a | SO (Search) | All editable subjects are now displayed at login for 'Editor (SO)' and 'Editor (SO): WF: C' roles | May 2012 |
| 69 | Patch 1 (2012): release | n/a | SO (Admin) | Admin Editor can now bulk change users' role | May 2012 |
| 68 | Patch 1 (2012): release | n/a | CI (via Notifications or Course / Workflow tab ) | The following additional functionality has been added to workflow:
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May 2012 |
| 67 | New field | Search terms | CI: Course | This field is used for searching purposes, currently only in the 'My University website', but could be used anywhere where UTS courses are searched for. The data included in the field needs to be any term that could be used in a search to return a specific course. This means that variations of the search term should also be added (e.g. Mathematics, Math, Maths, Mathematician). Full details of the field format are in the Courses table. | May 2012 |
| 66 | 2013 Handbook schedule | n/a | CI Documentation | The preliminary UTS:Handbook 2013 production schedule has been added. See Schedules for details. | March 2012 |
| 65 | Subject Outlines workflow released | Faculty approved subject fields | SO | The online workflow process enables a subject coordinator to request a change to a subject field that he or she doesn't have edit access to. This change request is checked by an authorised person in the faculty who recommends the change for approval or rejection and then forwards it to the final authority in the faculty for final approval or rejection. See full details in the CI Documentation. | January 2012 |
| 64 | CIS back online | All | Whole system | CIS, including the Subject Outlines System, is now back online after a successful upgrade. The documentation has been fully rewritten to include all the new features resulting from the upgrade. There is now also a new login URL; please update your bookmarks (cis-admin.uts.edu.au). | January 2012 |
| 2011 | |||||
| 63 | CIS downtime | All | Whole system | CIS, including the Subject Outlines System, will have a three-day period of downtime from 16–18 January 2012, inclusive. During this period, users will not be able to update CIS data (and therefore not be able to amend data in the online handbook or faculty website feeds) or prepare Subject Outlines. The downtime is needed to complete the major upgrade of CIS that has been under development in 2011, which includes making the Subject Outlines workflow system available for use prior to Autumn 2012. | December 2011 |
| 62 | Changed access to field | Assessment tasks: Length | CI: Subject | This field is now editable by subject coordinators via Subject Outlines. | December 2011 |
| 61 | New field | Graduate attributes: faculty | CI: Course Area | A field to provide details of the faculty-level graduate attributes. | November 2011 |
| 60 | Suppress data in 'offshore only' and 'local only' courses | Visa statement | CI: Course | If a course is flagged in CASS as 'Offshore only' or 'Local only', no visa statement will be displayed against the course in CI or the handbook. | September 2011 |
| 59 | Suppress data in 'exit only' courses | Admission requirements | CI: Course | If a course is flagged in CASS as 'Exit only', no automated 'Admission requirements' information (i.e. the standard statement, ELR, visa statement, eligibility statement) will be displayed against the course in CI or the handbook. | September 2011 |
| 58 | Field name change | Recognition of prior learning
to Credit recognition |
CIS: Courses | The recognition of prior learning policy has been replaced with the credit recognition policy. Recognition of prior learning forms part of credit recognition and this field can hold information about all forms of credit recognition. From the 2012 edition, the heading for this information in the UTS: Handbook has also changed to 'Credit recognition'. | August 2011 |
| 57 | Print handbook discontinuation | n/a | n/a | In June 2011, APO:CIS circulated a survey to the senior executive, deans, associate deans and all directors canvassing opinions on the discontinuation of the print handbook after the 2012 edition. Overwhelmingly, the majority of respondents were 'unconcerned' about the discontinuation of the print handbook. These findings were collated and forwarded to Shirley Alexander, DVC(TLE) with the recommendation to discontinue the print handbook after the 2012 edition. Approval for this recommendation was provided in August 2011. As such, the 2012 print handbook will be the final edition. A PDF of the 2013 handbook will be made available on the online handbook website for those who wish to download and print it. | August 2011 |
| 56 | Minor further amendment to standard admission requirements statements | Admission requirements | CI: Course | Due to concern from the faculties that the wording of the standard statement may deter potential students, several changes have been made: 'in a related field of study' has been removed; 'recognised Australian bachelor's degree' has been changed to 'UTS recognised degree'; 'UTS Rule: ' has been removed from the start of all statements. Jacqui Wise and Marion Moore (MCU) proposed the rewording at the Academic Administration Committee, 25 May 2011. All associate deans, faculty marketing managers, UTSI and SDVC were consulted. The CIS committee provided input. The final changes to the wording were determined at a meeting between Marion Moore, Brendon Nelson, Lyn Shoemark and Aileen Leddy on 31 May 2011. |
June 2011 |
| 55 | Documentation updates | n/a | Documentation | The CIS Documentation website has been rewritten and redesigned. | March 2011 |
| 54 | 2012 Handbook schedule | n/a | CI Documentation | The preliminary UTS: Handbook 2012 production schedule has been added. See CIS publishing schedules for details. | February 2011 |
| 2010 | |||||
| 53 | Approval for use of standard admission requirements statements | Admission requirements | CI: Course | The data under the admission requirments heading in the UTS: Handbook is made up of faculty entered data and standard drawn-in statements. This approach was approved at the Associate Deans meeting on 24 August 2010. Further details explaining this are available in a brief paper on Admission requirements. | October 2010 |
| 52 | Field name changes | Standard academic requirements
to Standard admission requirements Academic requirements: all to Admission requirements: all Academic requirements: local to Admission requirements: local Academic requirements: international to Admission requirements: international |
CI: Course | 'Academic' doesn't always cover the data in these fields, but 'Admission' does. | August 2010 |
| 51 | Heading change | Academic requirements
to Admission requirements |
CI: Course | As the data appearing under the 'Academic requirements' heading (data drawn from 'Standard academic requirements', 'Academic requirements: all', 'Academic requirements: local', 'Academic requirements: international', 'English language requirements', 'International student visa requirements') is not always academic in nature, the heading will be changed to 'Admission requirements'. This change has already been implemented in the UTSI website, and will appear in the 2011 online and print handbook (to be published 20 September 2010). | August 2010 |
| 50 | 2011 Handbook schedule: updated | n/a | CI Documentation | To accommodate production of the Spring 2010 subject outlines, minor amendments have been made to the handbook production schedule. Amendments to subject data for 2011 can only occur between 9 and 15 August. See CIS publishing schedules for details. | July 2010 |
| 49 | New fields | Applications: all
Applications: local Applications: international |
CI: Course | Applications information has been taken out of the former 'Admission requirements' field and moved to one of the new 'Applications' fields. | July 2010 |
| 48 | Field replacement and new standard data drawn in | International student visa information | CI: Course | The 'International student visa information' field has been replaced with a standard 'International student visa information' statement that applies to every course. Visa requirement details will appear in the block under the 'Academic requirements' heading. | June/July 2010 |
| 47 | Field replacement and new standard data drawn in | English language requirements (ELR) | CI: Course | The 'English language requirements' field has been replaced with a standard 'English lanaguge requirements' statement (there is currently a set of six statements). These statements are held in CI and mapped to each course based on the ELR for the course held in CASS. UTSI update the ELR statements in CASS. ELR details will appear in the block under the 'Academic requirements' heading. | June/July 2010 |
| 46 | Field replacements and new standard data drawn in | Admission requirements | CI: Course | The 'Admission requirements', and 'Academic requirements - international' fields have been replaced with a 'Standard academic requirements' statement. This statement is held in CI and mapped to each course based on the CASS qualification level of the course. The statement text is taken from the UTS Rules. It will appear under the heading 'Academic requirements'. | June/July 2010 |
| 45 | Upgrade to CIS Subject Outlines | System level | SO | A complete overhaul of Subject Outlines has been released. This affects the look and functionality of the system. Full details of all new functionality and procedures for using the system are in the SO Documentation | May 2010 |
| 44 | Fields deleted | Subject coordinator
Assessment: general breakdown |
CI: Subject SO |
As a result of decisions made at the Associate Deans meeting on 23/2/10 these field have been deleted. They appeared in the online and print handbook and subject outline pdf but the data was essentially duplicated in the Assessment tasks table and the Subject coordinator contact details fields. | March 2010 |
| 43 | Field name change | Subject coordinator contact details
to Subject coordinator and contact details |
CI: Subject SO |
As a result of decisions made at the Associate Deans meeting on 23/2/10 this field has been renamed so it now holds the subject coordinator name as well as contact details. It appears only in the subject outline pdf. | March 2010 |
| 42 | Field usage changes | Assessment task fields:
Intent Task Length |
CI: Subject
SO |
As a result of decisions made at the Associate Deans meeting on 23/2/10 the following has occured:
1. 'Intent' will appear in the detailed subject description in the online handbook; subject coordinators cannot edit this field 2. 'Task' has been removed from the detailed subject description in the online handbook; it will appear in the subject outline pdf; subject coordinators can edit this field 3. 'Length' will appear in the detailed subect description in the online handbook; subject coordinators cannot edit this field; faculties wishing to allow subject coordinators the discretion as to the length of an assessment task should not use the 'Length' field but instead subject coordinators should add 'Length' information to the 'Task' field. |
March 2010 |
| 41 | Field usage change | Additional subject costs | CI: Subject
SO |
As a result of decisions made at the Associate Deans meeting on 23/2/10 this field will no longer appear in the online handbook. It is used in the subject outline pdf and is editable by subject coordinators. | March 2010 |
| 40 | Field usage change | Disclaimer | CI: Course Area | As a result of decisions made at the Associate Deans meeting on 23/2/10 this field should also be used to include details about the availability of other subject information (e.g. 'This outline serves as a supplement to the Faculty of Engineering and Information Technology Student Guide. On all matters not specifically covered in this outline, the requirements specified in the Student Guide apply.') | March 2010 |
| 39 | New field | Assessment: generic information | CI: Subject
SO |
As a result of decisions made at the Associate Deans meeting on 23/2/10 a new 'Assessment: generic information' field has been created. This field should cover specific subject requirements on matters such as assignments, late penalties, etc., that go beyond or are exceptions to the faculty-specific assessment information. This information should apply to all assessment tasks. It will appear under the 'Assessment' heading before the individual assessment tasks in the subject outline pdf; subject coordinators can edit this field. | March 2010 |
| 38 | New field | Overseas study | CI: Course | Any existing data on overseas study has been pulled out of the 'Course structure 1' field and is now appearing in its own new field. Anywhere that 'Course structure 1' data fed to, now includes the overseas study data as well. It appears as a separate paragraph directly under 'Course structure 1' with the heading 'Overseas study'. This was done because the new Graduation Statement (which draws some of it's data from CIS) requires stand-alone data on any overseas study available in a course. | February 2010 |
| 2009 | |||||
| 37 | 2011 Handbook schedule | n/a | CI Documentation | To enable 2011 course information to be available to prospective students before the closing date for on-time, undergraduate UAC applications (30 September 2010) production of the 2011 handbook will be brought forward slightly. This will mean that the editing period for faculties will be reduced to three weeks (from 26 July to 15 August). The 2011 online handbook will be published on 20 September 2010. See CIS publishing schedules for details. | November 2009 |
| 36 | Student centres telephone number changed | Other information | CI: Course | All telephone numbers for the UTS Student Centres have been changed to the following:
telephone 1300 ask UTS (1300 275 887) or +61 2 9514 1222 This change was made at the instruction of SAU (Jane Trethewey and Kathryn Blyth). |
November 2009 |
| 35 | Fields data combined | Professional recognition 1
Professional recognition 2 |
CI: Course | The data in these two fields has been combined to form one piece of data, and a new 'Professional recognition' field has been created. Previously, for example, the data would have been formatted as:
Professional recognition 1 Australian Computer Society Professional recognition 2 Graduates are eligible for professional-level membership of the Australian Computer Society. The new 'Professional recognition' field can now simply read: Graduates are eligible for professional-level membership of the Australian Computer Society. or Australian Computer Society |
September 2009 |
| 34 | Field name changes | Latest available UAI - CSP
UAI comments - CSP |
CI: Course | Effective 10 June 2009, UAIs changed to ATARs (Australian Tertiary Admission Rank). Publications changed all UAIs to the new ATAR figures and have amended the field names accordingly
|
June 2009 |
| 33 | Rule change: 11.7 Period of candidature | Course duration and attendance
Minimum course duration - Autumn |
CI: Course | Effective 23 February 2009, the UTS Council, by Executive Action, changed the periods of candidature for research degrees. Doctoral degrees by research, professional doctoral degrees and doctoral degrees by creative works now have a maximum completion time of 4 yrs FT or 8 yrs PT. Masters degrees by research now have a maximum completion time of 2 yrs FT or 4 yrs PT. These changes have been made, in CIS, to all affected courses. | March 2009 |
| 2008 | |||||
| 32 | Linking to courses in the handbook | n/a | CIS: all sections | From the 2009 online handbook, courses will be generated to a courses folder (i.e. /courses/) rather than course area and level-specific folder (e.g. /bus/ug/). This means that links to courses in CIS data will change from, for example:
<a href="http://www.handbook.uts.edu.au/bus/ug/c10026.html">C10026</a> to <a href="/courses/c10026.html"> C10026</a> Note also that the root handbook URL (i.e http://www.handbook.uts.edu.au) is also no longer required in CIS data. Publications GSU will make this change globally in CIS. Please be aware that although we are still generating courses to their current course area and level folders, this practice will cease by the 2010 handbook. This means you need to change any links to handbook courses on your websites to the new course folder, e.g. change <a href="http://www.handbook.uts.edu.au/bus/ug/c10026.html"> C10026</a> to <a href="http://www.handbook.uts.edu.au/courses/c10026.html"> C10026</a> |
August 2008 |
| 31 | Guidelines for updating CIS data 2009 | n/a | CI Documentation | As the UTS: Handbook 2009 will be presented in course areas rather than faculties, it is necessary to make some amendments to CIS data, specifically data within the 'Course area information' (formerly 'Faculty information') section and the 'Other information' field in course entries. These guidelines provide advice on doing this and summarise the changes that will occur in the 2009 handbook. | July 2008 |
| 30 | CIS Registration and User Declaration form | n/a | CI Documentation | To improve CIS security and protect the integrity of the data, new users must now complete the CIS Registration and User Declaration form before being given access to CIS.
Before completing the form, users must read the Documentation section of the CIS website. Users must also be familiar with the Vice-Chancellor's Operational Directive: Publication of Official UTS Award Course Information. The completed form should be returned to the Course Information Manager, APO. |
July 2008 |
| 29 | CI section rename | n/a | Faculty information
to Course Area |
To enable the UTS: Handbook 2009 to be presented in course areas rather than faculty areas (because of the faculty restructure which took place on 1 July 2008 and the need for former faculties/institutes to retain their indivdual course area identities), the 'Faculty information' section in CIS has been renamed 'Course Area'. | July 2008 |
| 28 | Fields no longer used | Message from the Dean
Mission statement Staff list |
Course area information | Following on from the restructure of the handbook, these fields are no longer required as they are faculty rather than course area relevant. As these fields are not used for any other purpose, edit access to them has been removed. Faculties can however use these fields in feeds to their website. If this is a requirement, please advise Publications, GSU and edit access will be reinstated. | July 2008 |
| 27 | Field name change | Additional recognition of prior learning
to Recognition of prior learning |
CI: Course | Advised by APO to remove 'Additional' as it causes confusion. | July 2008 |
| 26 | Field name change | Overview5/Articulation
to Articulation with UTS courses |
CI: Course | A project was recently completed so that CASS now holds the external articulation arrangements for courses. In light of this, APO reviewed the Articulation and RPL data held in CIS fields in June 2008. As a result, the Articulation field had a name change and five new fields were created. See below. | July 2008 |
| 25 | New fields | Dual program of study
External articulation Transfer between UTS courses Further study at UTS Exit award |
CI: Course | These new fields will be populated (by Publication GSU on the advise of APO) with data currently existing in either the Articulation or RPL fields. The External articulation field will be replaced in due course with the CASS external articulation data. Once this happens, the CIS: External articulation field will be retired. | July 2008 |
| 24 | UTS: Publications Style Guide | n/a | CI Documentation | The UTS: Publications Style Guide is available via the Publications, GSU website. We recommend the use of this guide when amending CIS data. | July 2008 |
| 23 | UAC codes in online handbook | n/a | UTS: Handbook 2008 (online) | The UAC codes were removed from the final publication of the online UTS: Handbook 2008. As the faculties have changed, the UAC codes have also changed and leaving the old UAC codes in the frozen handbook could confuse students. UAC codes will again be published in the UTS: Handbook 2009. | July 2008 |
| 22 | 2009 Handbook schedule: update | n/a | CI Documentation | To enable changes to be made to CIS to accommodate the new faculty structures and the move of the handbook from faculty groupings to course areas groupings, access to CIS needs to be frozen. This will occur on 7 July 2008. The final publication date for the 2008 online handbook has been changed from 3 Aug to 6 July. This means that faculties need to have all changes to the 2008 Handbook made in CIS by 29 June 2008. See CIS publishing schedules for details. | June 2008 |
| 21 | 2009 Handbook schedule: update | n/a | CI Documentation | An additional CASS deadline of 1 September has been added to the schedule. This date reflects the Academic Board agreed deadline for CASS data amendments as part of the Integrated Annual Operational Timeline (Academic Calendar Reform Project). See CIS publishing schedules for details. | June 2008 |
| 20 | CIS interface update | n/a | Edit Users | The CIS interface to Edit Users has been updated to improve ease of use. Among other things, an [Update] button has been added to each row, removing the need to scroll to the bottom of the screen to save any changes. | May 2008 |
| 19 | 2009 Handbook schedule | n/a | CI Documentation | The preliminary UTS:Handbook 2009 production schedule has been added. See CIS publishing schedules for details. | April 2008 |
| 2007 | |||||
| 18 | Documentation updates | n/a | CI Documentation | Documentation on the Subject Outlines section of CIS has been added, explaining what the new functionality offers. It provides detailed instructions on how to add users, assign subjects to users, create subject outline pdfs and faculty approval pdfs and explains the archival of these pdfs. See Subject outlines for details. | December 2007 |
| 17 | Fields no longer used | About the faculty - UG
About the faculty - PG Research profile - PG Faculty achievements - UG Faculty achievements - PG Student achievements - UG Student achievements - PG Facilities - UG Facilities - PG International student quote UG International student quote PG Research profile details - PG |
CI: Course Area | These fields were all created to accommodate the faculty marketing data needs in the International prospectuses. However, MCU advise that they no longer want to draw this data into the prospectuses. As these fields are not used for any other purpose, edit access to them has been removed. | November 2007 |
| 16 | New field | Areas of study | CI: Course | This field was created to accommodate publications that specifically want 'Areas of study' information (rather than major, sub-major or specialisation information). Currently it is mostly blank as faculties tended to use the 'Course structure 2/Core areas of study' field to hold the names of 'Majors' and that information has been left in the newly named field, 'Course structure 2/Majors'. Where this wasn't the case, the data has been moved into this field. However, faculties should check their data and add new data as required. Details of the format of this field are available in the Courses table. | October 2007 |
| 15 | Name change | Course structure 2/Core areas of study
to Course structure 2/Majors |
CI: Course | To enable the use of this field in publications that specifically want 'Majors' not 'Areas of study' information, this field has been changed to hold only major information and a new 'Areas of study' field has been created. This field should only be used to list the names of available majors; if the course has no majors it should be left blank. Faculties should check their data. Full details of the field format are in the Courses table. | October 2007 |
| 14 | Name change | Course structure 3/Specialisation options
to Course structure 3/Sub-majors |
CI: Course | To enable the use of this field in publications that specifically want 'Sub-majors' not 'Specialisation areas' information, this field has been changed to hold only sub-major information. This field should only be used to list the names of available sub-majors; if the course has no sub-majors it should be left blank. Faculties should check their data. Full details of the field format are in the Courses table. | October 2007 |
| 13 | New field | International student visa information | CI: Course | This field was created to accommodate student visa data needs on the UTS: International website. It will no doubt be also included in the International prospectuses. Details of the format of this field are available in the Courses table. | August 2007 |
| 12 | Access to fields removed | Prizes, awards and scholarships - content
Prizes: Undergraduate or All Prizes: Postgraduate Scholarships: Undergraduate or All Scholarships: Postgraduate Inquiries |
CI: Course Area | A project to hold all prize, award and scholarship information in Research Master is currently underway. This project is undertaken by the Research Office, Financial Assistance, SSU and IML. All CIS data has now been copied into Research Master. Consequently access to prize, award and scholarship data in CIS has been removed. Updates to this data now need to occur in Research Master. The data in Research Master is currently fed to the scholarships website. This website will be re-badged to include all scholarships and prizes. The name of prizes and scholarships and the faculty offering them will be drawn from Research Master and listed in the UTS: Handbook 2008. A link to website with the full information will also be provided. | August 2007 |
| 11 | Name change | Minimum course duration
to Minimum course duration - Autumn |
CI: Course | As there can be different enrolment patterns depending on the semester of commencement, this field was renamed for Autumn and a new Spring field was created. 'Minimum course duration - Autumn' will be used when specifying Autumn commencement or when a general minimum course duration is required. 'Minimum course duration - Spring' will only be used for Spring-specific publications. The formatting remains the same. Full details of the field format are in the Courses table. | July 2007 |
| 10 | New field | Minimum course duration - Spring | CI: Course | If a course has a Spring semester offering, the data should be added to this new field. The formatting is the same as 'Minimum duration - Autumn'. From 2008, it will be used for the online Admission tables generated for Spring semester. | July 2007 |
| 9 | New field | Levels of award | CI: Course | After a review of the data held in the 'Honours' field, it was determined that the field held details of additional-year Honours couses as well as details of the level that a course could be awarded at, e.g. 'with Honours', or 'with Distinction'. Hence the need to split the field into two. The new field will be displayed above the Honours field in the handbook (and anywhere else it is required). It will have the heading 'Levels of award' in the handbook. Full details of the field format are in the Courses table. Data assessment was carried out by APO and data clean-up was undertaken by Publications, GSU. | June 2007 |
| 8 | New fields | Assessment - procedures and advice - faculty/course specific
Plagiarism - procedures and advice - faculty specific Academic liaison officer + contact details Student support details Statement about assessment procedures and advice Statement on scholarly etiquette Statement on plagiarism Statement on copyright |
CI: Course Area | These fields were all created to accommodate the faculty-specific/UTS-wide statements that will need to appear in all subject outlines. Currently they are not used for any other purpose. Details of the format of these fields are available in the Course area information table | May 2007 |
| 7 | Documentation updates | n/a | CI and SO Documentation | New tables have been added to help identify the new fields created for subject outlines:
Format: Subjects Usage: Subjects Publications: Subject outline PDF Publications: Detailed subject description Subject coordinator fields |
May 2007 |
| 6 | Deleted field | Footnote # | CI: Subject | Footnotes were causing display issues in Subject outlines (coming soon). As very few faculties actually use footnotes in subjects, we've now removed the capability and amended the data accordingly. No superscript number will appear anymore beside the subject name. A re-badged 'Footnotes' field ('Notes') is still available for note-type information that doesn't fit into any other field. | May 2007 |
| 5 | Name change | Footnotes
to Notes |
CI: Subject | The heading for this field now reads 'Note(s)'. It will appear at the bottom of the subject description in the same way that 'Footnotes' information used to, except that no numbering is needed (unless there is more than one note item). | May 2007 |
| 4 | New fields | Too many to list here, see Documentation | CI: Subject | Currently we are developing the CIS so it can store and produce faculty's subject outlines (for faculty board approval and for handing out to students). The system will enable subject coordinators to maintain their own specific data and then produce pdfs of the required outlines. Developments and roll-out timelines will be displayed here as they become available. | January 2007 |
| 2006 | |||||
| 3 | New fields | About the faculty - UG
About the faculty - PG Research profile - PG Faculty achievements - UG Faculty achievements - PG Student achievements - UG Student achievements - PG Facilities - UG Facilities - PG International student quote UG International student quote PG Research profile details - PG |
CI: Course Area | These fields were all created to accommodate the faculty marketing data needs in the International prospectuses. Currently they are not used for any other purpose. Details of the format of these fields are available in the Course area information table | November 2006 |
| 2 | Name change | Prelim 1
to Enrolment restrictions |
CI: Subject | The field continues to operate in the same way, data appearing in the subject prelim section. The name change better reflects the data held there. | June 2006 |
| 1 | Name change | Prelim 2
to Subject category |
CI: Subject | The field continues to operate in the same way, data appearing in the subject prelim section. The name change better reflects the data held | June 2006 |