Lifecycle: CASS and CIS

The lifecyle of courses in CASS is:

Draft --> Planned --> Active --> Phasing Out --> Discontinued

You can add data to Draft, Planned and Active courses in CIS.

The use of the Planned status in CASS enables a new course to be fully set up in CASS and data entered in CIS before it is made Active.

New courses

The process for getting a new course published is as follows:

  • After the Initial Strategic Assessment stage, the new course is added to CASS with Draft status. At this point it appears in CIS and you can start adding the CIS descriptive data.
  • After Course Accreditation the Draft course is switched to Planned status. At this point you can add templates to the new course in CASS.
  • After Academic Board and Course Commencement is approved and the compulsory data has been added to CIS, the course is switched to Active status. It is then publishable.

Further details about creating new and changing existing courses and subjects are available in Curriculum approval and management (login required).

The following diagram outlines the data entry and publication steps for courses in CASS and CIS.

Data entry and publication steps for courses: CASS and CIS

Adding and deleting courses

In CIS you cannot:

  • add a new course (a course must be approved and added as a Draft course in CASS before it will be available for data update in CIS)
  • delete an existing course (a course must be changed to Phasing Out or Discontinued in CASS to make it not available for publication; but see the exception to this rule).

Once an Active course is changed to Phasing Out in CASS, the course will not be included in the next generation of the online handbook, and will not be included in any live feeds or data downloads from CIS.

CASS updates take up to 24 hours to flow through to CIS.

Note: Version changes which cause an Active course to be changed to Phasing out and a Draft/Planned course to be changed to Active, require you to copy the data from the previous version to the latest version.